Personal Data Protection Notice

This Personal Data Protection Notice (“Notice”) sets out how our company, ZN River Sdn Bhd (“ZNR”) collects, uses and protects your Personal Data which you have provided to ZNR. 

By engaging ZNR to provide its services or by interacting with ZNR at any events or otherwise, or by accessing ZNR’s website www.znriver.com (“Website”), you hereby consent to the processing of your Personal Data by ZNR in the provision of services that you have requested from ZNR (“Services”).

1. PERSONAL DATA

1.1 The “Personal Data” that you provide or have provided to ZNR includes your name, contact details, address, email address, NRIC number or passport number, bank account information, personal preferences, or any other related information which will be stored, used and processed by ZNR.

1.2 In addition to the Personal Data that you provide to ZNR directly (whether when engaging us to provide our services or during any communication with ZNR), ZNR may also collect your Personal Data from various other sources, including without limitation, from online search tools, information obtained from third parties through lawful sources or at events organized or participated by ZNR.

1.3 In respect of personal data of third parties such as your spouse and family members, you warrant that you have obtained their consent allowing us to process their personal data and you will extend a copy of this Notice to them.

2. PURPOSE OF PROCESSING OF PERSONAL DATA

2.1 By engaging ZNR, you hereby agree and consent to ZNR using and processing your Personal Data provided to ZNR, in the manner and for the purposes as described below:

(1) for identity verification;

(2) for the purposes of the Services;

(3) for preparing any document or instrument which may be required for the purposes set out in sub-paragraph (1) above and such other ancillary work in connection with sub-paragraph (1) above;

(4) to provide such necessary information to any regulatory or governmental authorities as required by statutory, regulatory or governmental requirements;

(5) for ZNR’s internal administrative purposes including historical and conflict checking purposes;

(6) for ZNR to communicate with you; and

(7) for ZNR to comply with its obligations under law or any regulations imposed by regulatory or governmental authorities.

2.2 It is voluntary for you to supply your Personal Data to ZNR. However, if you do not wish to provide your Personal Data, ZNR may not be able to:

(1) provide you the services that you require; or

(2) communicate effectively with you.

2.3 ZNR may also use and process your Personal Data for other purposes such as:

(1) to send you materials such as season greeting cards, newsletters, articles, write-ups and other updates, distribute information of events, conferences, talks and seminars which may be of interest to you; and

(2) potential referees to editors / researchers, publications, reports and journals, and potential clients who request for referees of past work in our credential statements, tenders and submissions, if any, by way of email or mail.

If you do not agree or consent to ZNR processing your Personal Data for the purposes set out in this paragraph 2.3, please notify ZNR by contacting ZNR via the contact details set out in paragraph 5.1 below.

3. DISCLOSURE OF PERSONAL DATA

3.1 Your Personal Data provided to ZNR or obtained by ZNR shall be kept confidential by ZNR. However, it may be necessary for ZNR to engage third party companies, service providers or individuals to perform certain services on ZNR’s behalf. In such event, you hereby agree and consent that ZNR may disclose and transfer your Personal Data to the third parties, within or outside Malaysia, including without limitation, as follows:

(1) banks and financial institutions;

(2) insurance providers;

(3) storage facility providers;

(4) external advisors and other professional advisors, such as auditors; 

(5) information technology service providers; and

(6) such other party as ZNR deems necessary for the purposes mentioned in Paragraph 2 above.

3.2 ZNR shall also disclose and transfer the information to any statutory bodies, regulatory bodies and/or governmental authorities where legally required to do so.

4. EMAIL AND WEBSITE

4.1 Any Personal Data contained in the emails and “Contact Us” messages sent via ZNR’s Website to ZNR shall be used and processed in the manner set out in this Notice. The content of the messages shall be strictly monitored by ZNR.

4.2 If you do not wish for your Personal Data to be collected via cookies on the Website, please configure your internet browser to delete or deactivate cookies.

4.3 ZNR’s Website may contain links to other sites and pages. ZNR shall not be responsible for any Personal Data or information that you may provide to other entity via the links.

5. REQUEST FOR ACCESS AND INQUIRIES

5.1 You may at any time hereafter request for access to, or request for rectification or correction of your Personal Data (subject to payment of fees, if applicable), or limit the processing of your Personal Data by ZNR, as the case may be, however subject to the exceptions and restrictions as may be contained under the applicable law. If you wish to do so, please contact:

Email  : hello@znriver.com

You may also contact ZNR via the above contact details if you have any inquiries or complaints in respect of your Personal Data provided to ZNR.

5.2 Please note that ZNR has the right to refuse your request to access and/or make any correction to your Personal Data to the extent permitted under the applicable law.

5.3 In the event of any change in your personal data, you are obliged to promptly contact and notify ZNR via the contact details set out in paragraph 5.1 above.

6. GENERAL

6.1 ZNR reserves the right to amend, update or modify this Notice from time to time by placing the updated version Notice on the Website.

Dated: 1 November 2023